Open DOCX File

Databases in DOCX

One of the capabilities that office documents have, including those created as a DOCX document, is that we can use them for many types of documents with different functionalities. For example we can use them as storages of data with variable types of content. For example, you can use DOCX document to store number of small tables accompanied by images. Or you can create DOCX file with list of items accompanied by URL references. There is no limits to what you can store. Of course, because the data is unstructured and Microsoft Word is a document editor it limits you to operations you can do on the data but for smaller unstructred database it can work wonders. With Visual Basic for Applications you can also manipulate the data in a structured manner.

Create a Word / Write database

Before starting

The first step will be to obtain the data from different sources. Take some time to think about what we expect from the archive and what we are aiming for. Thus, it will be easier to do it and to know the categories that need to be integrated.

Creation of the database

Once you have obtained the information for creating your database, you just have to go to Word to create a table that includes, in an organized way, the data obtained, either separated by space or by columns. In this case, the data type must be given in your code.

For example:

data1 data2 data3 data4

If you want, you can later organize the data, through lines of code you can manipulate and organize the data.

Creating the database with Word: Data integration

Once the categories are created, the data must be integrated. Enter each data in each row respecting what is marked in the column. If you don't have enough data, take concrete actions seeking to expand and improve your database. DOCX files can be arranged as tables and matrices, either with separators such as space, tab, commas, etc. In this case, this database would support any type, therefore, categorizing the data is a task that you must do carefully, to avoid errors.

Use multiple pages or sheets as tables

You can use a different sheet as a table, which have the function of relating to each other by making referential calls through code.

The dimensions or functionality of a database in DOCX is at your discretion, taking into account that there may be some limitations on accessibility or data transfer speed. However, for most applications, both desktop and web, they are applicable to this paradigm.